Kill the Hierarchy! Leaders Coach
Transitioning People Through Constant Change
In the final post in the series “Kill the Hierarchy” I explore how a flatter organisational structure requires leaders to coach.
Flat organisations give management a great opportunity to develop their people and empower them to make decisions. Manager must become leaders and coach their teams into becoming leaders themselves.
For an organisation to survive and thrive in a world of constant and uncertain change, the organisation has to be one in which leadership is important, but MORE important is a collaborative workplace in which transparency and creative freedom reign over hierarchical boundaries. This enables innovation, creativity, experimentation, rapid decision-making, agility and employee ownership, engagement and influence. There is widespread autonomy and everyone leads.
No one ever did anything awesome or great just because they were told to!
The ‘Kill the Hierarchy’ model shown the diagram below, illustrates the changes needed to move to a flatter structure, and it is these changes that we have been exploring in this series of posts.
Creating a flatter, autonomous work place and allowing employees to self-manage is great. But what if you just let loose and leave everyone to work out what to do and work on.
This is what happened at Buffer. Buffer is an extremely successful social media management solution company. It is also known for its transparency and the way in which it manages its distributed and remote employees.
But Buffer didn’t always get it right. When Buffer moved to self-management, they also moved to a completely flat structure.
Leo Widrich, writing for Buffer Open, describes it as:
“We just let loose and the message was ‘everyone go figure out what you want to do and work on’, without too much guidance or leadership”
One of the big mistakes was the removal of all 1:1’s and mentoring sessions to avoid top down interactions.
This resulted in employees being left to sink or swim and it was a disaster. So Buffer reintroduced 1:1 coaching sessions. These sessions are a vehicle for working through challenges and bouncing around worries and concerns with someone who may have been through a similar situation in the past and can offer sound advice as a result of that experience.
Coaching at Buffer
Luis Magalhaes, writing for Distant Job describes how co-founder of Buffer, Joel Gascoigne, structured Buffer’s one-on-one coaching strategy.
“Human beings are very self-conscious. Don't expect all your employees to be 100% straight with you when their colleagues are present. A complete focus on the other person and on what he or she is saying can’t exist if someone else is around. We humans aren't wired for that.
Buffer team leaders hold one-on-one meetings with each employee twice a month. The key takeaway here is that the meeting is foremost about the employee, and for his or her benefit. The employee does about 85% of the talking, and the leader or manager listens.
This is hard, of course. But it is central to the concept of coaching. Often, having someone to talk to about a challenge will let the employee figure things out. And the resulting growth and motivation skyrockets!”
Coaching for connectivity
Regular coaching for all employees including executives helps connect everyone. It makes sure that no-one gets left behind. It builds connections between what each person does and the organisation’s goals and objectives.
Some employees may develop connections on their own whilst others will require coaching in order to establish connections and maintain them on an ongoing basis.
Employees need to connect to the job and what is required of them; their leader; their colleagues and the organisation as a whole.
Leaders need to understand the levels of connectivity in each area and work to develop strong connections. Employees will be engaged and motivated as a result.
“I've learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel.” Maya Angelou
Every leader should help others learn and grow by having resonant coaching sessions.
The following are some of my coaching tips.
Coaching sessions should be held on a regular basis and not just ad-hoc as time permits. They should only get postponed or rescheduled in extreme circumstances. Regular reschedules or cancellations send messages to employees that you are not serious about their development and well-being and have higher priorities.
The sessions should also be time-boxed and the employee given all of that time to work with their coach. Cutting sessions short because you need to do something else, sends the same messages as cancelling or rescheduling.
There is no better way to demotivate and disengage employees than to say you are going to give them your time for coaching and then not live up to that commitment. It’s your call!
Start off the sessions by celebrating successes and achievements. Take time to reflect on what has been done well before jumping into the next challenge. Employees will be energised and refreshed before you dive into the rest of the coaching session.
Remember, most of the time - around 85% of the session – should be the employee talking – not the coach. The coach listens.
The coach listens with a clear and open mind. Be aware that your employee will know when you are not in the moment and have other things on your mind. You need to clear your mind and be present.
Effective coaches do not give the answers – they ask questions. What you would do in a given situation is not necessarily what the employee should do. They need to talk about their goals and challenges and find the answers themselves. It is only in this way will the employee be motivated and take ownership of a solution.
Coaching sessions are a great vehicle for two-way feedback. Not only can the coach give the employee feedback on how they are doing but the employee can provide feedback on leadership and the direction of the organisation.
They key is for the coach to hear the feedback and act upon it. If feedback is not seen to be received, processed and dealt with in some way, feedback will cease. Employees will feel disengaged from the organisation
It is critical that the coach holds the employee accountable for delivery of their goals.
A coach needs to make it clear to the employee that coaching requires action and accountability of the part of the employee. The employee is accountable for developing and implementing plans that will enhance their development.
Likewise, if the coach makes a commitment to the employee, they are accountable to deliver on that commitment.
Coaches need to be able to support employees in the achievement of their goals. For example, an employee may tell the coach that they wish to determine the best way for employees to understand the customer experience so that they are empowered to improve it. The employee suggests an initial engagement at a retail store to observe the customer experience and an engagement in the call centre to listen to the customer experience.
As a coach you may think this is a great idea but you also need to make it happen. The employee needs to be given the time and resources to carry out their plan.
If you don’t give the employee the means to deliver on an agreed plan, you will soon lose their trust and respect.
Flattening the hierarchy, giving employees autonomy and allowing them to self-manage, does not translate to leaving them to flounder.
Coaching develops connections and brings everyone on a collective journey.
Leader s must be effective coaches.
This was the last post in the series ‘Kill the Hierarchy.’
Upcoming posts will explore how leaders need to let go. If we are to become the responsive organisation that we need to be, we require leaders who can let go and surrender control.
As Matt Myatt, writing for Forbes said:
“Surrender allows the savvy leader to serve where control demands the ego-centric leader to be served. Surrender allows leadership to scale and a culture of leadership to be established. Surrender prefers loose collaborative networks over rigid hierarchical structures allowing information to be more readily shared and distributed. Leaders who understand surrender think community, ecosystem, and culture – not org chart. Surrender is what not only allows the dots to be connected, but it’s what allows to dots to be multiplied. Controlling leaders operate in a world of addition and subtraction, while the calculus of a leader who understands surrender is built on exponential multiplication.”
More posts on their way over the coming weeks and months, exploring how we need to take a fresh and radical look at organisational change management, and the changes we need to make if we are to thrive.
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